Wine and Beverage Inventory Management
Wine, Liquor, and Beer Inventory: Counted Once, Connected Everywhere
Wine Spectator Award Winners | Michelin-Starred Restaurants | Forbes Five-Star Properties
Your Beverage Inventory Lives in Too Many Places
The liquor inventory sits in a spreadsheet.
The bar inventory count happens on a clipboard after close.
The wine cellar keeps its own workbook.
And the POS holds a fourth version of the truth that nobody trusts by Friday.
My Wine Guide® brings them together in one wine and beverage inventory management solution. You count once, and everything else stays current.
Join The Satisfied My Wine Guide Customers
GENERIC TOOLS WEREN’T BUILT FOR THIS
Beverage Inventory Management Built for Wine Programs
Wine and beverage inventory management has its own unique challenges:
Multiple pour sizes
Multiple bottle sizes
Vintage changes
Virtual and physical Wine cellars
Multiple wine and bar storage locations
Are you looking for beverage inventory management software built from the ground up, for a serious wine program and a busy bar?
ONE SOLUTION, FOR EVERY BEVERAGE
Wine, Liquor, and Beer Inventory in One Place
Built for wine first because it is the hardest category. Then we extended the same inventory system to everything else your beverage program pours.
WINE
Wine Inventory
Vintages, formats, partial bottles, and multiple pour sizes across every cellar and storage location.
LIQUOR
Liquor Inventory
Liquor bottles by size, brand, and outlet, with pour-level depletion for cocktails and by-the-glass service.
BEER
Beer Inventory
Packaged and draft beer selections, tracked alongside the rest of your alcohol inventory.
EVERYTHING ELSE
Non-Alcoholic and specialty
Zero-proof, sake, cider, and anything else on your list.
Bar inventory management software built around liquor treats wine as an afterthought. Bar inventory software that cannot handle a vintage change will not handle your cellar.
ONE STACK, NOT FIVE
Connect your POS, your beverage inventory software, and your menus, and let's talk about how we can help you:
Connect your POS, your beverage inventory software, and your menus, and let's talk about how we can help you:
Save You Time
Counts post once. No re-keying into the POS, the printed list, or the digital menu.
Improve Staff Efficiencies
Servers sell from menus that match what is actually pourable
Turn Inventory Faster
See what sits, feature it, and move it before it becomes dead stock.
Enhance Your Customer Experience
No more "we're out of that" at the table or the bar.
And Simply, Sell More Wine
Accurate, current lists give guests and staff the confidence to order the bottle.
A system that helps you enforce good process without changing how you run your business.
A CLOSED LOOP
Let's Put an End to Entering and Maintaining the Same Data in Multiple Systems
Establish a single source of truth for your wine and beverage data, and stop the inventory variance and shrinkage that duplicate entry creates.
Staff count on any phone, tablet, or iPad, organized the way your cellars and bars are actually laid out.
1
That count updates your printed and digital wine and beverage lists and writes back to your POS.
2
As orders ring in, the POS depletes inventory in real time. An 86 in the POS removes the item from every menu.
3
Inventory usage, inventory levels, and inventory tracking stay current between physical counts. That is perpetual inventory in practice, with next generation wine and beverage program technology.
Explore the full feature set of our wine inventory software →
"Since implementation, we've eliminated out-of-stock issues, saved significant time and money, and gained a valuable tool for staff training."
Integrating My Wine Guide with our restaurant and Toast POS was seamless, and the MWG team went above and beyond to ensure a smooth process. The customization options have been a major benefit, allowing us to tailor the platform to our exact needs.
— Enrique Orioli
Orioli Restaurant Group
SPEND LESS TIME TAKING INVENTORY
Skip the Count Sheet. Count on Any Phone, Tablet, or iPad.
Your team enters counts directly into the portal from any smartphone, tablet, or iPad as they walk the cellar, the walk-in, and the bar.
Organized by your exact storage hierarchy: cellar, room, bin, row, or well
Partial bottles counted where they sit, in walking order
Counts update your POS and menus immediately, with no re-keying into a spreadsheet
When the walk is done, the physical inventory is done, with no manual inventory entry afterward.
Spend less time counting and more time with your customers.
REPORTS THAT PAY FOR THEMSELVES
Sales and Inventory Reporting Built for Wine and Beverage Programs
Beverage inventory management runs on its reports. Yours come out of the box, real time and configurable, for one outlet or the whole group.
Every report answers a question your team is already asking.
WHERE IS THE MONEY SITTING?
Inventory Valuation and On-Hand Summaries
Real-time dollar value and bottle and unit counts across every outlet, cellar, warehouse, and member locker.
WHAT DOES EACH POUR COST?
COGS and Pour Cost Analysis
Beverage cost percentages for wine, liquor, and beer, by concept or outlet, so liquor cost never surprises you.
WHERE DID IT GO?
Variance, Shrinkage, and Theoretical vs. Actual Usage
POS depletions compared against physical counts to spot over-pouring, waste, or missing bottles.
WHAT MOVES AND WHAT SITS?
Inventory Turnover, Par Levels, and Dead Stock
Fast and slow movers, aging stock, and par alerts before a popular pour gets 86'd.
WHO MOVED WHAT?
Purchasing, Receiving, and Inter-Outlet Transfers
Purchasing and receiving records, plus an audit trail of stock moving between warehouses, central cellars, and bar and dining outlets.
WHAT ARE GUESTS BUYING?
Wine-Centric Sales Reporting
Sales by style, region, varietal, vintage, and portion size, so buyers order against real customer demand.
See It Running on Your Own Wine and Beverage List
FROM BIN TO BOARDROOM
Beverage Inventory Management for Multi-Outlet and Multi-Concept Operators
Multiple locations and concepts need visibility and controls across your group, warehouses, and wine cellars.
RESTAURANTS
Restaurants and Restaurant Groups
One count across every concept, with location-level flexibility.
HOSPITALITY
Hotels, Resorts, and Casinos
Lobby bar, banquets, the casino floor, and fine dining on one beverage inventory system.
CLUBS
Private and Country Clubs
Member dining, the grill room, and the member wine locker, counted and reported together.
RETAIL
Wine Bars and Wine Retail
A fast bar inventory count, live menus, and retail bottles tracked alongside what you pour.
ENTERPRISE
Multi-Location Groups
Corporate holds consistent pricing and inventory programs while each location keeps its flexibility.
FOOD & BEVERAGE
Food and Beverage Directors
One view of the whole beverage program, wine included, across every outlet you oversee.
You need a scalable solution for enterprise wine and beverage program management, not just a wine app.
A SINGLE SOURCE OF TRUTH
Out-of-the-box Integrations
Pre-built, code-free, real-time integrations connect to the POS you already run, including Toast, Oracle Micros, Square, Agilysys InfoGenesis, and Shiji Infrasys, and inventory management systems like Yellow Dog Software. All native integrations and no middleware.
Already using a liquor inventory system you trust? Keep it. We sync with it rather than replacing it.
One count reaches your POS, your printed list, your digital menu, and every report.
Are You Ready to Experience the Benefits of Real-Time Inventory and Sales Reporting?
Done with entering the same data two or three times in different systems? Let's design your wine and beverage inventory system, so your team can save time and sell more wine. Guaranteed.
30% wine sales lift, guaranteed | 2-day custom demo | $0 setup cost